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Know your Public folder dashboard
Updated over a week ago

On-Premise Editions: ❌ Enterprise | βœ… Professional

Supported inSync mobile app versions:3.7 or later
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The Public folder dashboard lists all the discovered Public folders. This topic explains the dashboard in detail and the actions you can perform on it.

Access path

To access the Public folder dashboard, sign in to inSync Management Console and navigate to Microsoft 365 > Public folder.

The Public folder dashboard has three tabs.

  • All Public folder

  • Configured Public folder

  • Settings

All Public folders Configured Public folders Settings

The All Public folder tab lists the public folder name, sub-folders, mail settings, and configuration status of selected public folder.

A Public folder can have one of the following status:

  • Configured: The selected Public folder is configured for backup.

  • Not Configured: The selected Group is not configured for backup.

On this tab, you can perform the following actions:

Configured Public folder tab lists the Public folder name, last completed backup status along with date and time, size of the backed up data, app status, last backup status (Backed Up Successfully, Backup Failed, Backed Up With Error, Never Backed Up), and status details (shows the error code indicating the reason for data backup failure).

You can perform the following actions on the Configured Public folder tab.

On the Settings tab, you can:

The dashboard lists all the configured and non-configured Public folders.

  • When you click any non-configured Public folder, the Configure for Backup window is displayed.

  • When you click any configured Public folder, the Summary page is displayed.

Summary tab

The Summary tab gives you an overview of the selected Public folder’s backup details.

Click on the Public folder Name to view the Public folder details page.

Backup summary

The following table lists the fields in the Backup Summary section.

Field

Description

Last Completed Backup

The number of days from last completed backup.

Last Backup Data

The amount of data backed up during the last completed backup.

Last Backup Status

The status of the last backup displayed as Backed Up Successfully, or Backup Failed, or Never Backed Up.

Total Backup Data

The total amount of data backed up by inSync for the Public folder till date.

Storage consumption

The storage consumption section shows how the storage consumption for the Public folder data has changed over the last 90 days. When you hover the mouse pointer over a particular place in the chart, you can see the storage consumed on a day.

Public folder Details

The following table lists the fields in the Public folder Details section.

Field

Description

Name

The name of the Public folder.

Status

The app status displayed as Enabled or Disabled.

Added on

The date and time on which the Public folder was added to inSync.

Number of Sub-folders

The count of sub-folders within the selected Public folder.

Path

The Public folder path details for navigation. For example: \TestPublicfolder

Mail Settings

Displays the status of Mail Settings: Enabled or Disabled.

Backup Settings

By default, the backup and retention criteria for site settings are set to the Auto Configuration settings.

  • Click the Edit button to customize the site settings.

The following table lists the fields in the Site Settings section.

Field

Description

Backup Frequency

The frequency of backup.

Storage

The assigned storage region.

Data Retention

The duration for which the data will be retained. By default, the value is set to unlimited.

Actions

The actions that can be performed on the Public folder page are described in the below table.

Field

Description

Backup Now

Click Backup Now to perform a manual backup of the Public folder data.

Download

Click Download to download the Public folder data.

Edit

Click edit to update the already configured Public folder settings.

Activity Stream tab

Click on the Public folder Name to view the Public folders' activities page.

The following table lists the fields on the Activity Stream page.

Field

Description

Activities | x of x

The count of total backup and download activities performed for the Public folders.

Activity Type

Details of activity performed for the Public folders.

  • Backup: Scheduled or Manual

  • Download

Time

The date and time stamp when the activity was performed for the Public folder.

Admin

The name of the administrator.

Status

The status of the activity performed for the Public folder.

For Backup: Backed Up Successfully, Backed Up With Errors, or Backup Failed.

For Download: Download Successful or Download Failed.

The Activity Stream tab lists the Backup activity logs for the team as follows:

  • Backup activities: Displays a list of backup activity logs that are less than 30 days old.


πŸ“ Note

inSync automatically deletes the backup activity logs which are more than 30 days old.


  • Download and Restore activities – All the Download and Restore activities performed to date are displayed.


πŸ“ Note

inSync does not delete the download and restore activity logs.


Filters for Activity Stream

Click on the to search, view, and download the logs of backup and download activities performed for the selected Public folder.

The following table lists the administrator activities that you can filter according to the activity types.

Filter

Options

Activity

  • Backup: All the backup activities performed.

  • Download: All the download activities performed.

Time

All activities performed within a specific time interval.

Status

  • Backed Up Successfully: All activities for which the backup operation was successful.

  • Backed Up With Errors: All activities for which the backup operation completed with some errors.

  • Backup Failed: All activities for which the backup operation failed.

  • Download Successful: All activities for which download operation was successful.

  • Download Failed: All activities for which the download operation failed.

​​​​​​Actions

Select the Activity on the Activity Stream page to perform the actions as described in the below table.

Field

Description

Apply (Appears in the Filter dialog box)

Click Apply after you have selected the required filter options as per your requirement to view activities for specific criteria.

Reset (Appears in the Filter dialog box)

Click Reset to remove all the filter options that you have applied.

Download Logs

Click Download Logs to download and view the logs of the backup and restore activities performed for the selected Public folder.

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