This topic explains the Google Workspace dashboard in detail and the actions you can perform on it.

Access Path

To access the Google Workspace dashboard, sign in to inSync Management Console and navigate to Google Workspace.

Gmail and Google Drive

Field description

The following table lists the fields under the Gmail and Google Drive tabs.

Field	Description
Search User	Search for a user.
User Name	The name of the user.
Last Completed Backup	The date and time when data was last backed up from the SaaS app. To view the status details, click on the status. 💡 Tip Click on the column header to sort the list as per the last completed backup timestamp.
Backup Data	The amount of data that inSync has backed up for that SaaS App account. 💡Tip Click on the column header to sort the list as per the backup data size.
App Status	The status of the SaaS app account. The following symbols are displayed adjacent to the status of the device, based on their configuration: The device is on Legal Hold. For more information, see About legal hold. Persona backup is configured for the device. 💡 Tip Click on the column header to sort the list alphabetically as per the app configuration status.
Last Backup Status	Backup status of the SaaS app. 💡 Tip Click on the column header to sort the list alphabetically as per the last backup status.
Status Details	Displays the error message indicating the reason for user data backup failure. Click the error message for more details. For more information, see SaaS Apps Apps Error Messages. 💡Tip Click on the column header to sort the list. The sorting is not alphabetical and is done based on the error message.

Filters for Gmail and Google Drive

Click on the to filter the user accounts as per the Last Backup Status and App Status.

The following table displays the available filter options as per the Last Backup Status and App Status.

Filters	Options
Last Backup Status	Backed Up Successfully : All users for which the backup operation was successful. Backed Up With Errors : All users for which the backup operation completed with some errors. Backup Failed : All users for which the backup operation failed. Never Backed Up : All users for which backup was never initiated. Backup Throttled : All users for which the backup was throttled due to API throttling errors.
App Status	Disabled : All users for which backup is disabled. Enabled : All users for which backup is enabled.

Actions

Select the desired user to perform the actions as described in the below table.

Action	Description
Backup Now	Click Backup Now to start on-demand back up of the Cloud App account for the selected user.
Enable	Click Enable to enable the backup of the Cloud App account for the selected user.
Disable	Click Disable to disable the backup of the Cloud App account for the selected user.
Delete	Click Delete to remove the Cloud App user account from inSync. ❗Important The backed up data cannot be restored if the Cloud App user account is deleted.

Shared Drives

Field description

The following table lists the fields under the Shared Drives.

Field	Description
Showing <Number> of Shared Drives	The total count of all the discovered Shared Drives.
Name	The name of the Shared Drives.
Last Completed backup	The date and time when data was last backed up from the Shared Drives. 💡Tip Click on the column header to sort the list as per the last completed backup timestamp.
Backup Data	The amount of data that inSync has backed up for that Shared Drive. 💡 Tip Click on the column header to sort the list as per the backup data size.
App Status	The status of the Shared Drive. Enabled : If the Shared Drive is enabled for backup. Disabled : If the backup is disabled for the Shared Drive. 💡Tip Click on the column header to sort the list alphabetically as per the app configuration status.
Last Backup Status	The most recent backup status of the Shared Drive. 💡 Tip Click on the column header to sort the list alphabetically as per the last backup status.
Status Details	Shows the error message indicating the reason for Shared Drive data backup failure. 💡Tip Click on the column header to sort the list. The sorting is not alphabetical and is done based on the error message.

Filters for Shared Drives

Click on the to filter the shared drives as per the Last Backup Status and App Status.

The following table displays the available filter options as per the Last Backup Status and App Status.

Filters	Options
Last Backup Status	Backed Up Successfully : All shared drives for which the backup operation was successful. Backed Up With Errors : All shared drives for which the backup operation completed with some errors. Backup Failed : All shared drives for which the backup operation failed. Never Backed Up : All shared drives for which backup was never initiated.
App Status	Disabled : All shared drives for which backup is disabled. Enabled : All shared drives for which backup is enabled. Not Configured : All shared drives that are not configured for backup.

Actions

Select the site title using the checkbox to perform the actions as described in the below table.

Field	Description
Add Shared Drive	Click Add Shared Drive to add a new Shared Drive manually.
Discover Shared Drives	Click Discover Shared Drives to allow inSync to discover the Shared Drives
Auto Configuration 📝 Note *Shared Drive Settings* button renamed to Auto Configuration.	Click Auto Configuration to edit the discovery, storage, backup, and retention settings.
Delete	Click Delete to delete the selected site.

Summary tab

Click on the Shared Drive Name to view the Shared Drives details page.

Backup summary

The following table lists the fields in the Backup Summary section.

Field	Description
Last Completed Backup	The number of days from last completed backup.
Last Backup Data	The amount of data backed up during the last completed backup.
Last Backup Status	The status of the last backup displayed as Backed Up Successfully, or Backup Failed, or Never Backed Up.
Total Backup Data	The total amount of data backed up by inSync for the Shared Drive to date.

Storage consumption

The storage consumption section shows how the storage consumption for the site collection has changed over the last 90 days. When you hover the mouse pointer over a particular place in the chart, you can see the storage consumed on a day.

The Summary tab also contains the Shared Drive Details and the Shared Drive Settings sections which are described as following.

Shared Drive Details

The following table lists the fields in the Site Details section.

Field	Description
Account Name	The name of the Shared Drive.
Account ID	The web address of the Shared Drive.
Status	The Shared Drive status displayed as Enabled or Disabled.
Added on	The date and time on which the Shared Drive was added to inSync.

Shared Drive settings

By default, the backup and retention criteria for Shared Drive Settings are set to the Auto Configuration settings.

Click the Edit button to customize the Shared Drive Settings.

The following table lists the fields in the Shared Drive Settings section.

Field	Description
Backup Frequency	The frequency of backup.
Storage	The assigned storage region.
Retention Settings
Retain daily backups for	The number of days for which the daily backups will be retained.
Retain weekly backups for	The number of weeks for which the weekly backups will be retained.
Retain monthly backups for	The number of months for which the monthly backups will be retained.
File Exclusions	The file extensions and formats which are not considered for backup.

Actions

The actions that can be performed on the Shared Drives Summary tab are described in the below table. Click to perform the following actions.

Field	Description
Backup Now	Click Backup Now to perform a manual backup of the Shared Drive.
Enable	Click Enable to enable backup for the selected Shared Drive.
Disable	Click Disable to disable the backup for the selected enabled Shared Drive.
Edit	Click edit to update the already configured Shared Drive Settings.

Restore

Click the Restore button to view the most recent snapshot of the Shared Drives available for restore and download.

The following table lists the fields within the Restore button.

Field	Description
Snapshot selector	The date and time of the latest snapshot of the Shared Drive backed up data. Dropdown which lists snapshots of the Last 24 hours, Last 7 days, and snapshots older than 7 days.
Name	The name of the Shared Drive and a list of data within the Shared Drive. For example: Documents.

Actions

The actions that can be performed on the Shared Drives Restore page are described in the below table.

Field	Description
Restore	Click Restore to perform restore or recovery of the Shared Drive from a point in time snapshot.
Download	Click Download to download SharePoint from a point in time snapshot.

Activity Stream

The Activity Stream tab lists the Backup and Restore activity logs over the Shared Drives as follows:

Backup activities : Displays a list of backup activity logs that are less than 30 days old.

📝 Note: If the count of backup activity logs for the current month exceeds 30, inSync automatically deletes the backup activity logs which are more than 30 days old.

Download and Restore activities : All the Download and Restore activities performed to date are displayed.

📝 Note: inSync does not delete the download and restore activity logs.

Actions

Select the Activity on the Activity Stream page to perform the actions as described in the below table.

Field	Description
Download Logs	Click Download Logs to download and view the logs of the backup and restore activities performed for the selected Shared Drive.

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Preparing the environment for successful Google Workspace backups and restore