What information does this report provide

This report displays a consolidated view of the deleted emails within a specified period.

How does the report help

You can leverage this report to get information about deleted emails using Federated Search or Sensitive Data Governance (Compliance) Email violations.

With this information available well in time, you can take corrective actions.

To access the report

You must either be a Druva Cloud Administrator or an administrator with View Reports and Data Insights rights assigned.

Go to Druva Cloud Platform Console Global Navigation > Reports > Data Governance > Defensible Delete For Emails Report.

Using the report

📝 Note:

By default, the period selected for the report is 18 months from the current date. For example, if today is December 1, 2023, the report displays data from June 1, 2022 to December 01, 2023.

The data in the reports is synced periodically. The report shows the Data last updated details.

The Defensible Delete For Emails Report comprises the following sections:

Filters to get a report with more granular data

Filters	Description
Action Taken On	Select the period when the emails were deleted. By default, it displays data for 18 months.

Summary view

Field	Description
Total Emails Deleted	Total number of emails deleted within the specified time. By default, the 18-month count is displayed.

Defensible Delete For Emails details

Field	Description
Email	Email ID of the user.
User Name	Name of the user.
Data Source	Whether the data source is a device or a SaaS app.
Feature	The inSync feature from where the email deletion was triggered. This can be either Sensitive Data Governance or Federated Search.
Display Path	The path to the location of the email.
Send/Receive Time	Time when the email was sent or was received.
From	The email ID of the person to whom the email was sent. 📝 Note Draft emails without sender information display "" in the " From* " section on the Email Violations page.*
To	The email ID of the inSync user who sent the email.
CC	The email IDs of the persons who were copied on the email.
BCC	The email IDs of the persons who were BCCed on the email.
Admin Name	The name of the administrator who triggered the deletion.
Admin Email	The email ID of the administrator.
Action Taken	Whether the email deletion was triggered for only the data source or for both data source and snapshot.
Deleted from Source	Success indicates that the email was successfully deleted from the source. Failure indicates that the email could not be deleted.
Deleted from Snapshot	Success indicates that the email was successfully deleted from the snapshot. Failure indicates that the email could not be deleted.
Action taken on	Displays the time when the email deletion was triggered.

Related actions

To leverage the report, you can perform the following actions:

Action	Description
Subscribe to report	You can schedule and subscribe to receive reports over email as a CSV file or a PDF. A subscription can be created for other members of the organization, too. 📝 Note: By default, the data fetched in the report's timestamp follows the logged-in admin’s time zone.
Email the report	You can email the report in CSV or PDF format to other recipients on demand.
Download widget data	You can download the widget data in CSV, CSV Summary, Excel, or PDF format.
Download defensible delete for email details data	You can download the defensible delete for email details data in CSV, Excel, or PDF format.
Add Filters to get a report with more granular data	Global filter: You can create a global filter, page filter, or panel filter to fetch details based on your requirements.