What information does this report provide
This report displays a consolidated view of email compliance violations to the company policies within a specified period. The email data can be the emails backed up from Exchange Online.
How does the report help
This report can be leveraged to identify non-compliant emails, critical violations, resolution details, and more.
With this information available well in time, you can take corrective actions.
To access the report
You must either be a Druva Cloud Administrator or an administrator with View Reports rights assigned and the Sensitive Data Governance feature enabled.
Go to Druva Cloud Platform Console Global Navigation > Reports > Data Governance > Non-Compliant Email Report.
Using the report
📝 Note:
By default, the period selected for the report is 18 months from the current date. For example, if today is December 1, 2023, the report displays data from June 1, 2022 to December 01, 2023.
The data in the reports is synced periodically. The report shows the Data last updated details.
The Non-Compliant Email Report comprises the following information:
Archived Non-Compliant Email details
Field | Description |
Subject | The latest subject of the email violation. |
From | The email ID of the sender of the email. 📝 Note
Draft emails without sender information display "" in the " From " section on the Email Violations page. |
Email Path | The location where the email is stored. |
To | The email ID of the recipient. |
Email Sent/Received Time | The date and time of sending or receiving the email. |
Policy Violation | The name of the policy that is violated by the email. |
Sensitive Data Found | The type of sensitive data that is found in the email. |
Severity | The details of the severity of violation. |
User Name | The name of the user for whom the violation occurred. In the case of EML files, the username that is configured on the device from where the EML files were backed up. |
The email ID for which the violation occurred. | |
Violation Reported On | The date and time at which the violation is found in the email. |
Resolved On | The day and time when the email violation was resolved. |
Resolution Details | The details of the resolution of the email violation. For example, Auto Resolved or marked as Acceptable Risk. |
Additional Comments | Additional information about the violation. |
Pending Actions | Non-Compliant emails on which no action is taken. |
User Resolution | Details of action taken by the user on the non-compliant email. |
User Comments | User comments about the violation. |
Actions
To leverage the report, you can perform the following actions:
Manage Reports: Learn how to subscribe to reports, apply filters, email reports, and edit existing subscriptions.
Custom Report Creation: Learn how to customize, and manage your own reports.